Latest News

General Practice Transparency Notice for sharing Data for Planning and Research (Replacement for GPES)

NHS Digital collected patient data from general practices using a service called the General Practice Extraction Service (GPES), which has operated for over 10 years and now needs to be replaced.

Patient data collected from general practice is needed to support a wide variety of research and analysis to help run and improve health and care services. Whilst the data collected in other care settings such as hospitals is valuable in understanding and improving specific services, it is the patient data in general practice that helps us to understand whether the health and care system as a whole is working for patients. 

In addition to replacing what GPES already does, the General Practice Data for Planning and Research service will also help to support the planning and commissioning of health and care services, the development of health and care policy, public health monitoring and interventions (including coronavirus (COVID-19) and enable many different areas of research. 

For more information about this see the GP Practice Privacy Notice for General Practice Data for Planning and Research

COVID Vaccination Certification

Please note we are unable to issue this certificate at the practice.

Please see for further information.

Proof of your vaccination status will be available on the NHSapp. The NHSapp can be downloaded from for iPhone or for android.

Alternatively you can call the NHS helpline on 119 (from 17 May) and ask for a letter to be posted to you.

This must be at least 5 days after you’ve completed your course of the vaccine, the letter may to take up to 5 days to reach you.

COVID Vaccinations

First Doses

All patients over 18 are now invited to take up their COVID vaccination. We are continuing to invite patients to have their first dose of the COVID-19 vaccine at our local site Bartlemas Surgery, East Oxford Health Centre or you can book at another local vaccination centre through the NHS website
Second Doses
We will automatically invite you for your second vaccination 8 weeks after your first. If you received your first vaccination at another centre you should attend this centre if at all possible to complete your course. Please note we are unable to offer you a second vaccination before 8 weeks.

Alternative Vaccination Centres
You can use the NHS website to book your vaccination at another centre if this is more convenient for you. Your medical records at the practice will be updated automatically.

New Telephone System

We have moved to a new telephone system which allows callers to be held in a queue. If you have any suggestions to improve the system or the messages that are currently recorded please email us at

Thank you and we look forward to hearing from you.

GDPR - What it means to our patients:

At St Clements Surgery, we take the security of your data very seriously. We value your privacy and have robust security in place to ensure we protect your personal data. We collect and hold data for the purpose of providing healthcare services to our patients and running our organisation, which includes monitoring the quality of care that we provide. Secondly, we ensure that the information we hold about you is relevant, useful and timely. 

We collect and hold data for the purpose of providing healthcare services to our patients and running our organisation. In carrying out this role, we may collect information about you which helps us respond to your queries or secure specialist services. 

We may keep your information in written and/or digital form. The records may include basic details about you, such as your name and address. They may also contain more sensitive information about your health as well as information such as assessment outcomes. 

We do not sell your personal data to third parties. 

For more information, please refer to the St Clements Surgery, Practice Privacy Notice

We have concise information leaflets to help and explain how we use your data and the options available to you, please take a look: Privacy Information Leaflet & Children's Privacy Information Leaflet

Please click here to fill out a Subject Access Request Form, for more information regarding the Subject Access Request Policy, please see the Access To Medical Records Policy.

National Data Opt-Out

The NHS has launched the national data opt-out as part of the 'Your Data Matters to the NHS' campaign. This campaign informs the public of the strict rules about how health and care data can and cannot be used. The NHS is committed to keeping patient information safe and always being clear about how it is used. The campaign will also let the public know that they can choose whether their confidential patient information is used for research and planning. The following website allows the public to find out more about how their data is used across health and care to make this choice: If you are happy about how your confidential patient information is used, you do not need to do anything - you can change your choice at any time. 

Type 1 Opt-out: Medical records held at your GP practice
You can tell your GP practice if you do not want your confidential patient information held in your GP medical record to be used for purposes other than your individual care. This opt-out request can only be recorded by your GP surgery. 

Type 2 Opt-out: Information held by NHS Digital
Previously it was possible to tell your GP surgery if you did not want NHS Digital to share confidential patient information, for purposes other than your individual care - this was called a type 2 opt-out. From 25th May 2018, type 2 opt-out was replaced with National Data opt-out. Previously recorded type 2 opt-pits have automatically been converted to national data opt-outs. For more information about the difference between type 2 opt-out and the national data opt-out, please visit:

Clinical Pharmacist

Kate Harman is our clinical pharmacist available available for: medication reviews, blood pressure checks and any medication related queries. If you would like to book an appointment, please call the surgery.

Patient Participation Group (PPG) Meeting

The PPG have decided to rotate the PPG chair role every quarter. The PPG email address will continue to be:

New Integrated Urgent Care Service - NHS 111 Service

Please see new and improved access to urgent care services. 

St Clements Surgery Care Quality Commission (CQC) Report

Please see the link above for the CQC report. 

Please see new and improved access to urgent care services. 

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