Patient participation group terms of reference

1) Name:

The name of the group shall be St Clements Patient Participation Group

2) Objectives: 

The objectives of the group shall be to promote the benefit of the patients of the Practice without distinction of gender, race, colour or political, religious or other opinions or characteristics of individuals by encouraging development and quality of health promotion and health care services; to achieve this aim by liaising with the doctors and staff, other community health workers, Health Authorities and other persons or organisations concerned with health care. 

The group shall be non-party in politics and non-sectarian in religion.  The group shall have power to affiliate to the National Association of Patient Participation Groups and to other organisations with similar charitable objects. The Group shall at all times respect diversity and will be committed to the principles contained within the Equality Act

3) Membership: 

This shall be open to any patient of the Practice.  Any patient may express an interest in joining to the Practice Manager, who will invite them to the next PPG meeting. Removal of a patient from the practice list, for whatever reason, will disqualify continuing membership of the group.

4) Meetings, attendance and officers: 

The Group shall meet 4 times a year. The Group shall invite a partner and the practice manager to attend meetings. The Group may invite other persons to attend. The Group shall elect a Chairperson and a Secretary.

5) Voting:

The Chairperson shall aim to reach decisions by consensus. If however a formal vote is needed, it shall be decided by a simple majority of the members present. In case of equality of votes the chairperson shall have a second or casting vote. In the unlikely event that an urgent decision is required and no meeting is imminent, the Chairperson shall decide, after consulting as many members as practicable, and shall report the decision to the next meeting.

6) Minutes: 

The Secretary shall keep minutes. The minutes shall be available at the practice and on the practice's website.

7) Alterations to these terms of reference: 

Any proposal to alter these terms of reference shall be circulated at least 14 days before the date of the meeting at which it is to be considered, and shall be decided in accordance with paragraph 5 above.

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